How we fix it.
Four solutions, built with tools your clinic already uses.
Each solution is built from the tools listed below and connected to the systems you already use. Choose the plan that fits your clinic, and add more later.
AI voice receptionist
Every call answered, day or night, with no hold queue. Included from Ultimate Autonomous Practice.
- 24/7 call answeringAn AI voice agent handles phone calls around the clock, including after hours.
- After-hours booking and call routingCallers book into your calendar, and urgent or complex calls are routed to the right person.
- Full transcripts and sentiment analysisEvery call is transcribed and saved, so your team can review what was said and how patients felt.
A dashboard with all the details
Everything your clinic is doing, in one place, updated live.
- Live performanceResponse metrics, reviews and satisfaction scores. Included on every plan.
- Operations and revenueStaff workload, cancellation tracking, appointment pipelines and revenue tracking, from Clinic Core.
- Voice and ROI analyticsSaved calls, after-hours conversions and ROI stats, from Ultimate Autonomous Practice.
- Multi-location comparisonCross-branch comparison and centralized metrics on Enterprise & Multi-Location.
Automated booking and cancellations
Fewer steps between a message and a confirmed appointment. Included from Clinic Core.
- Two-way calendar syncAppointments go into the calendar you already use and stay in step in both directions.
- Auto-reschedulesPatients who need to move a visit are offered new times without anyone on your team stepping in.
- Slot fillingWhen someone cancels, the open slot is offered to other patients so it does not stay empty.
- Reminders by SMS and emailMulti-channel reminders and follow-ups before every visit. Included on every plan.
Text replies in real time, not fixed scripts
Each reply is written by AI for that patient's message, not picked from a canned template.
- AI replies on social and web chatFacebook, Instagram, Google Business Profile and website chat get an answer in seconds.
- Answers the actual questionIt reads what the patient asked, replies in the conversation and can guide them to a booking.
- Handoff to a personAnything it can't handle is passed to your team.
- Review requestsAfter a visit, patients are asked for feedback and invited to leave a Google review.
Tools we use
Built on n8n and connected to the clinic systems, calendars, messaging and CRM tools your clinic runs on.
Enterprise & Multi-Location adds direct API, HL7 and FHIR integration. For other plans, connection depends on what each system allows, confirmed in your free audit.
Appointments go into the calendar or system your clinic already uses. If a system can't be connected, we say so in the audit.
How it works
- 1
Free audit
We review how leads reach you and where appointments slip away.
- 2
We build it
We connect the automations to your existing tools without disrupting your team.
- 3
Go live
Once data agreements are signed and you approve the wording, leads are answered automatically and your 15-day free trial begins.
- No medical advice. The AI never gives it.
- Emergencies. Callers are told to contact emergency services.
- Human handoff. Anything it can't handle goes to a person.
- You stay in control. You approve the wording and can review transcripts.
See it in action
These are simplified examples of automations we build on n8n. Every build is tailored to your clinic and the systems you use.
No-show rebooking
Wins back missed appointments within minutes, before the patient forgets to rebook.
- TriggerA patient misses an appointment
- Wait30 minutes
- CheckHave they already rebooked?If yes, stop. Nothing is sent.
- ActionCreate a one-tap rebooking link for that patient
- SendPersonalized SMS and email with the link
- UpdatePatient status in your practice system
Staff do nothing: the patient is contacted and the record is updated automatically.
Treatment follow-up
Follows up on treatment plans that were quoted but never booked, at day 2, 7 and 21.
- TriggerA treatment plan is not accepted
- Day 2Still unbooked?Send the first follow-up email.
- Day 7Still unbooked?Wait 5 more days, then send the second email.
- Day 21Still unbooked?Wait 14 more days, then send the final email.
The sequence stops as soon as the patient books, so nobody gets an email they no longer need.
Post-visit feedback
Collects feedback after every visit and lets you step in quickly when a patient is unhappy.
- TriggerA visit is completed
- Wait2 hours, so patients are not messaged straight away
- SendA private 1 to 5 star survey by SMS
- CheckWhat was the rating?
- BranchLow (1 to 3)Email the clinic manager and send a reassurance SMS for private follow-up.High (4 to 5)Send a thank-you SMS.
Every patient is also invited to leave a Google review, whatever their rating.
Weekly results email
Shows your team, every Monday, what the system delivered the week before.
- TriggerEvery Monday at 8 AM
- FetchLast 7 days of stats from your practice system or CRM
- FormatAn executive summary of results and ROI
- SendAn HTML digest email to the clinic owner
No logging in or exporting: the numbers arrive in your inbox.
Ready to fix your leaks?
Start your 15-day free trial. We begin with a free audit of where your clinic is losing revenue. No obligation.